Powerful Features for Frontline Operations

Everything you need to run patrols, inspections and appliance checks, capture evidence, and prove compliance. Every feature is included on every plan.

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QR Code & NFC Scanning

Your team scans checkpoints using QR codes or NFC tags with their smartphones. Each scan records the time, location, and operator identity automatically.

Print QR codes directly from dashboard
NFC tags for weatherproof checkpoints
Instant verification of guard presence
GPS-checked against each checkpoint’s location

Smart Forms

Build custom digital forms and checklists with a drag-free field builder, then attach them to checkpoints, patrols, or standalone tasks. Guards complete them on mobile — online or offline — and every submission is captured for reporting.

Custom fields: text, numbers, dropdowns, checkboxes, dates, photos, and signatures
Conditional logic that shows or hides fields based on answers
2,000+ ready-made templates across 21 industries — start in seconds and tailor to your sites
Multi-photo capture with automatic background sync
Export submissions to branded PDF and CSV
Version history so report integrity is preserved when forms change

Readings & Appliance Checks

Log any numerical reading on the spot — fridge temperatures, pool chemicals, boiler pressures, meter readings. Staff scan the QR or NFC tag and enter the number; CheckTasks checks it against your limits and alerts you when it is out of range or missed. Included on every plan and switched on for your account on request.

Limits per appliance type, with per-appliance overrides and any unit
Out-of-range, due-soon and missed-check alerts by email
Corrective actions recorded against each reading
Trend charts, weekly compliance summary and CSV export
Out-of-service and seasonal closures
Step-by-step setup wizard

Route Management

Create custom patrol or inspection routes with ordered checkpoints. Define the sequence your team should follow and set time limits for each section.

Drag-and-drop route builderComing Soon
Enforce checkpoint sequence
Multiple routes per site
Route assignment via schedules

Schedule Management

Schedule patrols and checks for specific times and days — once, daily, weekly or monthly, with multiple time slots and overnight shifts. A calendar preview shows exactly what runs when.

Multiple labelled time slots per day
Overnight shifts that run past midnight
Calendar preview and drag-to-adjust slot timeline
Optional on-phone reminders before a patrol is due

Real-Time Tracking

Monitor patrol progress as it happens. See which checkpoints have been scanned and identify delays immediately.

Live patrol progress view
Daily patrol results email
Missed-checkpoint matrix by site and day
Historical patrol playbackComing Soon

Task Management

Assign tasks at checkpoints or create standalone general tasks. Guards complete checklists, take photos, record notes, and capture signatures.

Checkpoint tasks (Standard and Observation types)
Standalone general tasks with scheduling
Photo evidence and digital signatures
GPS verification and priority levels

Incident Reporting

Guards can report incidents directly from the mobile app. Capture photos, add descriptions, and categorize issues for follow-up.

Photo attachments with GPS location
Video captureComing Soon
Incident categorization
Priority flagging
Emailed to the people you choose for each incident type

Offline Mode

The mobile app works without an internet connection. All scans and data are saved locally and sync automatically when back online.

Scans, forms, photos, incidents and sign-offs work offline
Automatic background sync
No lost data
Works in basements and remote areas

Reports & Analytics

Generate comprehensive reports on patrol completion, compliance rates, and guard performance. Export to PDF, Excel, or CSV.

Patrol, Compliance, Incident, and Missed Patrol reports
PDF, Excel, and CSV export
Scheduled report delivery via email
Charts and analytics dashboards

Staff Management

Manage your team with role-based access. Supervisors, managers, and field staff each see what they need.

Invite staff by email, with a step-by-step Guard Guide
Role-based permissions and site assignments
"Start Checks" wording for non-security staff
Guard activity reports

Alerts & Notifications

Patrols that are missed, started outside their schedule or left incomplete are flagged automatically, and managers are emailed and asked to record a reason.

Missed patrol alerts
Outside-schedule warnings
Incomplete patrol notifications
Missed-patrol reason requests by email

Location Tracking

Record a GPS trail while a patrol is in progress and see it against your checkpoints and floor plans — so you can see the route that was actually walked.

GPS trail during patrols
Floor plans with checkpoints placed on them
Location history kept 7–90 days — you choose
Switch tracking on or off for your company

Guard Compliance

Configure guard identification requirements for full accountability. Require ID, name, signature, selfie, or any combination at patrol start and completion.

Configurable ID requirements
Digital signature capture
Selfie verification
Insurance compliance mode

Compliance Beacon (IoT)

An optional wall-mounted device shows a live red, amber, or green light — and an audible alert — so anyone on site can instantly see whether patrols are running on schedule. No screen or login required.

At-a-glance red / amber / green status for the whole team
Configurable thresholds and audible alert tones
Scoped per site or to specific routes
Secure cloud polling with over-the-air firmware updates
Managed and monitored from your dashboard

Lone Worker SOS

An SOS button in the app for staff working alone. When pressed, CheckTasks attempts to alert your own supervisors and chosen contacts by email, with the worker’s location where available and a full audit trail. Self-monitored — it supports your duty of care but is not a replacement for a monitoring centre or 999.

Five-second cancel countdown to prevent false alarms
Clear sent / not-sent status on the phone
Supervisor acknowledgement and full escalation history
Switched on by your admin in company settings

Mobile App

Purpose-Built Mobile App for Frontline Teams

Our mobile app is designed for the people in the field — guards, inspectors and frontline staff. Simple, intuitive, and reliable, even in challenging conditions.